Advancement Coordinator
About Us
Founded in 1979, Mount Madonna School is a co-educational, preschool-12, college preparatory day school nestled in the Santa Cruz Mountains straddling Watsonville and Gilroy. Mount Madonna School is a diverse learning community dedicated to creative, intellectual and ethical growth. We value each individual and all of their unique qualities – including race, culture, religion, gender identity, sexual orientation, ability status, and socio-economics – which weave into the tapestry of our shared humanity. and educate a student population diverse in academic ability, socioeconomic background, race and ethnicity. Mount Madonna School is accredited by the California Association of Independent Schools (CAIS) and the Western Association of Schools and Colleges (WASC).
As a learner-centered school, Mount Madonna School has a rich tradition of innovative education, exploring the potential of each student. We strive to balance the academic and social-emotional needs of each learner. Positive character development and relationship building are strengths of the school program. The Event Planner & Coordinator reports to the Director of Advancement and Community Relations. This full-time, year-round position will collaborate with the Director of Advancement and Community Relations to plan, support, coordinate, and lead a variety of school-wide events, including admissions events, marketing and outreach, community building, fundraising, performances, internal team-building and informational. This position plays a critical role in establishing and maintaining a supportive community in which students, parents, faculty, staff and other stakeholders and members feel a sense of belonging.
The successful candidate will bring both logistical expertise and creative vision to design and implement events that enhance community engagement, highlight student experiences, and strengthen the school’s mission and visibility. A strong background in event planning and production, youth program coordination, and project management.
The Advancement Coordinator works closely with the Director of Advancement, Marketing Coordinator, Division Directors, and Admissions. Supervision is provided by the Director of Advancement.
Essential Duties and Responsibilities
School Events
- Plan and execute all-school events, such as Back to School Night, Fall Festival, support coordination of divisional winter and spring productions and performances, Grandparents & Special Friends’ Day, learning journey returns, cultural celebrations, Summit for the Planet, promotional and graduation ceremonies, and fundraising events.
- Coordinate with faculty, staff, vendors, and volunteers to manage logistics, setup, scheduling, and communication.
- Manage event budgets, timelines, supplies, and documentation.
Admissions and Advancement Support
- Collaborate with the Advancement and Admissions teams to design and host outreach and enrollment events, including Open Houses, school tours, and shadow days.
- Ensure that events reflect the school’s mission, culture, and educational philosophy.
- Collaborate in designing marketing collateral and signage in conjunction with the communications team.
Summer Camp Program Support
- Assist in the planning, staffing, and daily oversight of Mount Madonna’s summer camp programs.
- Support recruitment, training, and supervision of summer camp staff.
- Help develop and implement creative, engaging, and age-appropriate curricula and enrichment activities for campers.
- Lead the middle school camp.
Qualifications
- Bachelor’s degree in communications, education, or a related field.
- Minimum of 3–5 years of experience in event coordination, preferably in a school or nonprofit environment.
- Demonstrated experience designing and facilitating engaging curricula and activities for children and youth (preschool to grade 12).
- Exceptional organizational and project management skills.
- Strong interpersonal and communication abilities; capable of working with a wide range of constituents.
- Ability to work evenings and weekends as needed for events.
- Proficient in Microsoft Office Suite, Google Workspace, and Monday.com.
- Experience with web CMS (WordPress)
- Experience with Adobe Suite (Illustrator, Photoshop, Acrobat, Premier)
- Familiarity with HTML
- Ability to lift event materials and work in an active campus environment.
Essential Skills
- Detail-oriented
- Energetic
- Creative
- Resourceful
- Has excellent written and verbal communication skills
- Can work collaboratively and professionally with team members, other departments, parents, vendors and stakeholders
- Has experience producing events for small groups up to groups of several hundred people
- Proficient in Google Workspace tools (Gmail, Sheets, Docs, Slides, Calendar, Forms, Photos)
Attributes We Value
- A collaborative and flexible mindset.
- Warm, professional demeanor with a genuine appreciation for children and families.
- Creativity, initiative, and a detail-oriented approach.
- Passion for the mission of Mount Madonna School and interest in holistic education.
- Energetic
- Resourceful
- Has excellent written and verbal communication skills
- Can work collaboratively and professionally with team members, other departments, parents, vendors and stakeholders
- Has experience producing events for small groups up to groups of several hundred people
- Proficient in Google Workspace tools (Gmail, Sheets, Docs, Slides, Calendar, Forms, Photos)
Compensation & Benefits
- Salary starting at $25.00/hour
- Medical, dental, vision, and an optional 403(B) retirement plan
- Tuition Remission for enrolled children (if applicable)
- Beautiful campus setting with access to trails and natural spaces
- Working with cohesive, collaborative staff and community-minded parents
- Vacation and Paid sick days
Job Type
- 12-month, full time
- In-person/on-site
- Specific work days may vary depending on event needs
To apply, please send a cover letter, resume, and three references to Kevict Yen, Director of Advancement and Community Relations by email at . Applications will be reviewed on a rolling basis.
Director of Development
Position Type: Regular, Full-Time, Exempt, 12-month
Reports To: Head of School (in close partnership with the Director of Community)
Location: Mount Madonna School, Watsonville, CA (on-site, with occasional local travel for donor visits)
Start Date: Fall 2026
About Mount Madonna School
Founded in 1979, Mount Madonna School (MMS) is a co-educational, preschool through grade 12, college-preparatory day school nestled in the Santa Cruz Mountains straddling Watsonville and Gilroy. MMS is a diverse learning community dedicated to creative, intellectual, and ethical growth. We value each individual and all of their unique qualities – including race, culture, religion, gender identity, sexual orientation, ability status, and socio-economics – which weave into the tapestry of our shared humanity.
As a learner-centered school, MMS has a rich tradition of innovative education that explores the potential of each student, balancing academic rigor with social-emotional growth. MMS is accredited by the California Association of Independent Schools (CAIS) and the Western Association of Schools and Colleges (WASC), and pursues its mission through the integration of Academic Excellence, Creative Self-Expression, and Positive Character Development.
Position Overview
Mount Madonna School is creating a dedicated Director of Development position as part of a broader investment in the school’s long-term advancement capacity. Fundraising currently sits inside a single consolidated role alongside enrollment and marketing – a structure that has limited the school’s capacity for the sustained, relationship-based major gift work that MMS’s leadership has identified as its highest-leverage fundraising strategy. This newly defined position gives that work a dedicated, senior-level owner for the first time.
The Director of Development will build and lead a comprehensive philanthropic program: major gifts, annual giving, institutional giving, and donor stewardship, in service of MMS’s strategic priorities, including enrollment growth, program investment, and reduced reliance on ad hoc, one-time sources of support. This role will work in close partnership with the Director of Community (enrollment and marketing) and report directly to the Head of School, ensuring fundraising strategy is fully integrated with the school’s broader advancement and community-building efforts.
This is an exceptional opportunity for a development professional who wants to build something durable: a philanthropic program with real infrastructure, an engaged and better-utilized board, a reactivated alumni community, and a growing base of donors giving at meaningful levels, inside a mission-driven, close-knit school community with nearly 50 years of history.
Primary Responsibilities
Strategic Leadership & Planning
• Develop and lead MMS’s comprehensive fundraising strategy in alignment with the school’s strategic plan and financial goals.
• Create an annual development plan with clear revenue targets, tactics, and timelines.
• Partner with the Head of School, Director of Community, and Board to identify funding priorities and shape the school’s case for support.
• Establish metrics, tracking systems, and regular reporting to measure fundraising progress.
Major Gifts & Individual Donor Relations
• Make relationship-based major gift cultivation the center of the role – the deep, one-on-one work that the school’s current staffing structure has not had capacity to sustain.
• Identify, cultivate, solicit, and steward individual donors, with a focus on gifts of $5,000 and above.
• Build and manage a portfolio of major gift prospects among current families, alumni, grandparents, and friends of the school.
• Conduct regular donor visits and meetings (in person, phone, or virtual).
• Equip and coach board members to host small, informal cultivation gatherings for prospective major donors, extending the school’s reach beyond staff capacity.
• Develop compelling gift proposals and agreements tailored to donor interests, in coordination with the Director of Community on messaging.
• Design and manage meaningful donor recognition and stewardship programs.
Annual Giving & Community Engagement
• Lead MMS’s annual giving program, transparently communicating the school’s full funding need to the community and building a strategy that shifts emphasis toward fewer, larger gifts rather than broad, low-yield participation pushes.
• Own the revenue outcomes for Drive for Schools and Summit for the Planet, MMS’s two signature community fundraising events – partnering with the Director of Community on marketing and logistics, while holding accountability for the fundraising results.
• Own the success of MMS’s community-wide 100% giving (participation) campaign, ensuring every family, faculty, and staff member has a clear, low-barrier way to participate.
• Build MMS’s alumni engagement program essentially from the ground up – developing a real alumni database and re-establishing relationships with a community that has been largely untapped to date.
• Plan and execute 1–2 signature donor cultivation and fundraising events each year, in partnership with the Advancement Coordinator.
• Develop peer-to-peer and special campaign fundraising initiatives.
• Partner with faculty and program staff to showcase student and school impact to donors.
Institutional Partnerships
• Research and identify foundation, corporate, and mission-aligned funding opportunities.
• Write and submit compelling grant proposals and reports; manage the grant calendar and reporting requirements.
• Cultivate relationships with foundation program officers and institutional partners.
Board Development
• Staff the Board’s Development/Advancement Committee and equip trustees to participate meaningfully in fundraising, recognizing that MMS’s board is relatively new to this work and will need hands-on support to build its capacity.
• Provide board members with tools, talking points, and donor prospect information.
• Help cultivate a culture of philanthropy among the board, faculty, and staff.
Systems & Operations
• Manage the donor database and ensure accurate, timely gift processing, acknowledgment, and tax receipting.
• Maintain donor records, communication history, and prospect research.
• Coordinate with the Director of Community and business office to keep enrollment, marketing, and development data aligned.
• Prepare regular fundraising reports for the Head of School and Board.
Qualifications
Required
• Genuine enthusiasm for K-12 independent school education and MMS’s mission and values.
• A natural relationship-builder who connects authentically with donors, families, faculty, and trustees.
• 5+ years of progressive fundraising experience, with demonstrated success in individual giving, major gifts, and building strategic partnerships.
• Exceptional written and verbal communication skills, with the ability to craft and present a compelling case for support.
• A strategic thinker who can build plans, set priorities, and work independently.
• Experience with donor CRM systems (e.g., Raiser’s Edge, Salesforce, or similar).
Strongly Preferred
• Experience in independent schools or other mission-driven educational nonprofits.
• Major gift solicitation experience with gifts of $25,000 or more.
• A track record of successful development of institutional partners.
• Experience building or professionalizing a development program.
• Familiarity with the Bay Area / Santa Cruz County philanthropic landscape.
Essential Qualities
• A warm, credible, emotionally intelligent presence – someone who builds trust quickly and connects authentically with donors, families, and trustees without dominating a room. Understated charisma matters more here than polish or performance.
• Alignment with MMS’s mission and its commitment to academic excellence, creative self-expression, and positive character development.
• A collaborative spirit and comfort working across a small, close-knit school community where roles intersect.
• High integrity and discretion in donor relationships and financial stewardship.
• A self-starter, comfortable building infrastructure with minimal precedent to follow.
How to Apply
Please submit a cover letter, resume, and three professional references to Ann Goewert at . Applications will be reviewed on a rolling basis.
Your cover letter should address:
• Your fundraising track record, including specific revenue raised.
• What draws you to Mount Madonna School’s mission and this role.
• Your approach to building philanthropic relationships and a development program.
Equal Opportunity Statement
Mount Madonna School is committed to fostering a diverse, equitable, and inclusive community. We welcome applicants from all backgrounds, experiences, and perspectives who seek to contribute to a respectful and supportive educational environment.
Substitute Teachers – All Grade Levels and Subjects
Mount Madonna School is a Preschool through 12th grade Independent School, fully accredited by WASC and CAIS. We are a community of learners. We support our students to become caring, self-aware and articulate critical thinkers.
Located on 380 acres on the summit of Mount Madonna, between Gilroy and Watsonville, Mount Madonna School pursues our mission and values through the integration of Academic Excellence, Creative Self-Expression and Positive Character Development. This integration brings depth, meaning and enthusiasm to learning.
Overview
Mount Madonna School is seeking substitute teachers for all grade levels and subjects.
