Advancement Coordinator
About Us
Founded in 1979, Mount Madonna School (MMS) is a co-educational, preschool-12, college preparatory day school nestled in the Santa Cruz Mountains straddling Watsonville and Gilroy. MMS is a diverse learning community dedicated to creative, intellectual and ethical growth. We value each individual and all of their unique qualities – including race, culture, religion, gender identity, sexual orientation, ability status, and socio-economics – which weave into the tapestry of our shared humanity. and educate a student population diverse in academic ability, socioeconomic background, race and ethnicity. MMS is accredited by the California Association of Independent Schools (CAIS) and the Western Association of Schools and Colleges (WASC).
As a learner-centered school, MMS has a rich tradition of innovative education, exploring the potential of each student. We strive to balance the academic and social-emotional needs of each learner. Positive character development and relationship building are strengths of the school program. The Event Planner & Coordinator reports to the Director of Advancement and Community Relations. This full-time, year-round position will collaborate with the Director of Advancement and Community Relations to plan, support, coordinate, and lead a variety of school-wide events, including admissions events, marketing and outreach, community building, fundraising, performances, internal team-building and informational. This position plays a critical role in establishing and maintaining a supportive community in which students, parents, faculty, staff and other stakeholders and members feel a sense of belonging.
The successful candidate will bring both logistical expertise and creative vision to design and implement events that enhance community engagement, highlight student experiences, and strengthen the school’s mission and visibility. A strong background in event planning and production, youth program coordination, and project management.
The Advancement Coordinator works closely with the Director of Advancement, Marketing Coordinator, Division Directors, and Admissions. Supervision is provided by the Director of Advancement.
Essential Duties and Responsibilities
School Events
- Plan and execute all-school events, such as Back to School Night, Fall Festival, support coordination of divisional winter and spring productions and performances, Grandparents & Special Friends’ Day, learning journey returns, cultural celebrations, Summit for the Planet, promotional and graduation ceremonies, and fundraising events.
- Coordinate with faculty, staff, vendors, and volunteers to manage logistics, setup, scheduling, and communication.
- Manage event budgets, timelines, supplies, and documentation.
Admissions and Advancement Support
- Collaborate with the Advancement and Admissions teams to design and host outreach and enrollment events, including Open Houses, school tours, and shadow days.
- Ensure that events reflect the school’s mission, culture, and educational philosophy.
- Collaborate in designing marketing collateral and signage in conjunction with the communications team.
Summer Camp Program Support
- Assist in the planning, staffing, and daily oversight of Mount Madonna’s summer camp programs.
- Support recruitment, training, and supervision of summer camp staff.
- Help develop and implement creative, engaging, and age-appropriate curricula and enrichment activities for campers.
- Lead the middle school camp.
Qualifications
- Bachelor’s degree in communications, education, or a related field.
- Minimum of 3–5 years of experience in event coordination, preferably in a school or nonprofit environment.
- Demonstrated experience designing and facilitating engaging curricula and activities for children and youth (preschool to grade 12).
- Exceptional organizational and project management skills.
- Strong interpersonal and communication abilities; capable of working with a wide range of constituents.
- Ability to work evenings and weekends as needed for events.
- Proficient in Microsoft Office Suite, Google Workspace, and Monday.com.
- Experience with web CMS (WordPress)
- Experience with Adobe Suite (Illustrator, Photoshop, Acrobat, Premier)
- Familiarity with HTML
- Ability to lift event materials and work in an active campus environment.
Essential Skills
- Detail-oriented
- Energetic
- Creative
- Resourceful
- Has excellent written and verbal communication skills
- Can work collaboratively and professionally with team members, other departments, parents, vendors and stakeholders
- Has experience producing events for small groups up to groups of several hundred people
- Proficient in Google Workspace tools (Gmail, Sheets, Docs, Slides, Calendar, Forms, Photos)
Attributes We Value
- A collaborative and flexible mindset.
- Warm, professional demeanor with a genuine appreciation for children and families.
- Creativity, initiative, and a detail-oriented approach.
- Passion for the mission of Mount Madonna School and interest in holistic education.
- Energetic
- Resourceful
- Has excellent written and verbal communication skills
- Can work collaboratively and professionally with team members, other departments, parents, vendors and stakeholders
- Has experience producing events for small groups up to groups of several hundred people
- Proficient in Google Workspace tools (Gmail, Sheets, Docs, Slides, Calendar, Forms, Photos)
Compensation & Benefits
- Salary starting at $25.00/hour
- Medical, dental, vision, and an optional 403(B) retirement plan
- Tuition Remission for enrolled children (if applicable)
- Beautiful campus setting with access to trails and natural spaces
- Working with cohesive, collaborative staff and community-minded parents
- Vacation and Paid sick days
Job Type
- 12-month, full time
- In-person/on-site
- Specific work days may vary depending on event needs
To apply, please send a cover letter, resume, and three references to Kevict Yen, Director of Advancement and Community Relations by email at . Applications will be reviewed on a rolling basis.
Part-time Seasonal Stage Manager
About Us
Mount Madonna School (MMS) is a diverse learning community dedicated to creative, intellectual and ethical growth. We support our students to become caring, self-aware, discerning and articulate individuals. We believe a fulfilling life includes personal accomplishments, meaningful relationships, and service to society. As such, Mount Madonna School is dedicated to providing high-quality arts education and fostering creativity, collaboration, and self-expression among students. Our performing arts program produces three mainstage productions annually and is seeking a skilled Stage Manager to join our creative team and help bring each show to life.
Position Overview
The Stage Manager is a key member of the performing arts team and is responsible for organizing and coordinating all stage-related aspects of rehearsals and performances. Working closely with the performing arts team, technical crew, and student performers, the Stage Manager ensures smooth operation and communication from pre-production through closing night. This is a short-term, project-based role focused on supervising backstage logistics, overseeing student crew members, and ensuring seamless set transitions during performances.
Key Responsibilities
- Collaborate with the directing and technical teams to understand the timing and layout of all set changes
- Assign set switch responsibilities to student crew members and rehearse transitions with them
- Maintain the condition and placement of all set pieces, ensuring readiness for each performance
- Troubleshoot any backstage issues quickly and calmly during live shows
- Attend all rehearsals and performances (including after school hours and occasional weekends)
- Call cues during technical rehearsals and performances and oversee set switches
- Facilitate communication between performing arts team, technical crew, and student performers
- Supervise all backstage operations, maintaining safety and professionalism of students and crew
- Foster a respectful, inclusive, and supportive environment for student participants
Qualifications
- Prior stage management experience (educational, community, or professional theatre)
- Strong organizational, time management, and communication skills
- Experience working with middle and/or high school-aged students is preferred
- Ability to take direction from the directing team in supporting and executing the overall vision
- Familiarity with technical theatre practices and cue calling
- Professional, calm, and reliable presence under pressure
- Evening and weekend availability
- Must pass a background check per school hiring policy
Job Type: Part-time
Pay: $18.00 per hour
Work Location: In person
To Apply
Full-Time Student Enrollment Contracts & Accounts Receivable Specialist
School Office Assistant
Founded in 1979, Mount Madonna School (MMS) is a co-educational, preschool – grade 12, college preparatory day school nestled in the Santa Cruz Mountains straddling Watsonville and Gilroy. MMS is a diverse learning community dedicated to creative, intellectual and ethical growth. We value each individual and all of their unique qualities – including race, culture, religion, gender identity, sexual orientation, ability status, and socio-economics – which weave into the tapestry of our shared humanity. We educate a student population diverse in academic ability, socioeconomic background, race and ethnicity. MMS is accredited by the California Association of Independent Schools and the Western Association of Schools and Colleges.
As a learner-centered school, MMS has a rich tradition of innovative education, exploring the potential of each student. We strive to balance the academics and social-emotional needs of each learner. Positive character development and relationship building are strengths of the school program. The Contracts and Accounts Receivable works closely with the Head of School, Financial Controller, Board Finance Committee, Advancement and Registrar. Supervision is provided by the Financial Controller.
Responsibility and Skill Sets:
- Detail oriented
- Excellent communication skills
- Work collaboratively and professionally with team members, other departments, parents, vendors and stakeholders.
- Create enrollment contracts.
- Active member of the finance team evaluating financial assistance
- Prepare financial assistance reports
- Ensure FACTS is updated and open for the enrollment season.
- Receives, processes, and collects on goods sold or services rendered.
- Review account information, correct discrepancies, and ensure that accounts are properly billed and that payments are collected timely
- Processing, verifying, and posting receipts for goods sold or services rendered.
- Researching and resolving account discrepancies.
- Processing and recording transactions.
- Maintaining records regarding payments and account statuses.
- Obtaining information from other departments to ensure records are accurate and complete and that accounts receivable ledgers and journals are up-to-date.
- Performing administrative and clerical tasks, such as data entry, preparing invoices, sending bill reminders, filing paperwork, and contacting clients to discuss their accounts.
- Work closely with the Financial Controller to generate reports and prepare journal entries.
Benefits include and not limited to:
- Working with cohesive, collaborative staff and community-minded parents
- Beautiful, natural campus and bright, open working environment
- Medical, dental, vision, and an optional 403(B) retirement plan
- Paid sick days
- Tuition Remission Discount for enrolled children in our school
- Low student/teacher ratio
- Salary at $25/hour
Qualifications
- 2-4 years of experience
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- Health insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
Work Location: In person
To Apply
Substitute Teachers – All Grade Levels and Subjects
Mount Madonna School is a Preschool through 12th grade Independent School, fully accredited by WASC and CAIS. We are a community of learners. We support our students to become caring, self-aware and articulate critical thinkers.
Located on 380 acres on the summit of Mount Madonna, between Gilroy and Watsonville, Mount Madonna School pursues our mission and values through the integration of Academic Excellence, Creative Self-Expression and Positive Character Development. This integration brings depth, meaning and enthusiasm to learning.
Overview
Mount Madonna School is seeking substitute teachers for all grade levels and subjects.
